Artificial Intelligence (AI) Policy

Media Husada Journal of Nursing Science (MHJNS) recognizes that artificial intelligence (AI) and AI-assisted technologies may support research and scholarly communication. Their use must be transparent, responsible, and consistent with academic integrity, research ethics, patient privacy, and publication standards.

AI tools may assist authors but must not replace human intellectual contributions, critical judgment, or accountability.

1. Permitted Use of AI

Authors may use AI tools for limited supporting tasks, including:

• Language editing, grammar checking, and improving readability.
• Translation assistance, subject to careful human verification.
• Formatting assistance and organizing non-confidential materials.
• Supporting coding, data organization, or visualization when methods are transparent and reproducible.
• Other appropriate technical tasks that do not misrepresent scholarly contributions or research findings.

Authors must carefully review all AI-assisted outputs before including them in a manuscript.

2. Prohibited Use of AI

AI tools must not be used to:

• Generate or fabricate research data, participants, interview transcripts, findings, or results.
• Create false references, citations, quotations, or bibliographic information.
• Replace the authors’ critical analysis, interpretation, or intellectual contribution.
• Conceal plagiarism, duplicate publication, or other forms of research misconduct.
• Manipulate images, tables, or research evidence in misleading ways.
• Misrepresent patient care, clinical procedures, nursing interventions, or research activities.
• Disclose confidential, personal, patient-related, or sensitive research information to unauthorized AI systems.

AI-generated content must not be presented as independently verified research evidence.

3. Authorship and Accountability

AI tools cannot be listed as authors or co-authors because they cannot accept responsibility for the accuracy, integrity, and ethical compliance of scholarly work.

Authors remain fully responsible for the entire manuscript, including AI-assisted content. They must verify factual claims, references, data, interpretations, and conclusions against reliable sources and original evidence.

4. Disclosure of AI Use

Authors must disclose substantive use of generative AI or AI-assisted technologies in preparing their manuscripts. The declaration should identify the tool used and explain its purpose.

The declaration should be placed in an appropriate section of the manuscript before the references.

Example declaration:

Declaration of AI Use

During the preparation of this manuscript, the authors used [name of AI tool] for [specific purpose]. The authors reviewed, verified, and revised the AI-assisted content and take full responsibility for the accuracy, originality, and integrity of the final manuscript.

Routine spelling, grammar, and reference-management tools that do not generate or substantially modify scholarly content do not normally require disclosure.

5. Use of AI by Reviewers and Editors

Reviewers and editors must protect the confidentiality of submitted manuscripts and all associated editorial materials.

Unpublished manuscripts, reviewer reports, author information, and confidential research data must not be uploaded to external AI tools unless the journal has expressly authorized the system and verified that its use complies with confidentiality, privacy, and intellectual property requirements.

AI tools must not replace independent peer review or editorial judgment. Reviewers and editors remain responsible for their evaluations, recommendations, and decisions.

6. Research Ethics, Patient Privacy, and Sensitive Data

Authors must exercise particular care when handling patient information, clinical records, photographs, interviews, field notes, and other sensitive research materials.

Such materials must not be entered into AI systems without appropriate consent, ethical approval where required, and adequate data protection.

AI-assisted descriptions, translations, or summaries of patient or participant experiences must be checked against the original evidence to prevent misrepresentation, bias, or loss of context.

7. Editorial Assessment and Consequences

The editorial team may request clarification or supporting evidence when the use of AI raises concerns about originality, accuracy, research ethics, or authorship.

Depending on the findings, the journal may require revisions, request additional disclosure, reject a manuscript, or take appropriate post-publication action, including correction or retraction.

AI-detection software alone will not be treated as conclusive evidence of misconduct. Decisions will be based on an assessment of the available evidence and relevant principles of publication ethics.

8. Policy Compliance

All authors, reviewers, and editors are expected to comply with this policy. MHJNS may update its requirements as AI technologies and scholarly publishing standards evolve.

The journal supports responsible innovation while preserving human accountability, research integrity, patient privacy, and public trust in nursing scholarship.